Data Processing Notice for PSTT Services and Activities

In order to provide a service or activity to you – or your school, multi-academy trust or organisation – the Primary Science Teaching Trust (PSTT) requires you to provide certain personal information. This normally includes:

• Name
• Job title
• Email address and, optionally, phone number (these may be either your personal or work details)

We may also ask you to provide non-personal information about your school/organisation. Your personal information and the school/organisation information will be linked in our database.

PSTT will use the information that you provide to contact you about the service/activity you have requested or registered for. We may share your contact information with other PSTT staff members, including the PSTT staff member assigned to provide that service/activity, and administrative and finance staff as required. In some cases we may also contact you to ask for your feedback on the service/activity; we may do this up to 2 years after the service/activity has concluded, in order to understand the impact of our work. We consider this to be in PSTT’s legitimate interests for the purposes of GDPR legislation. We will use your feedback to help inform how we continue to develop and improve PSTT’s services.

Unless you ask us to delete your personal data, we may retain it indefinitely but only for statistical and research purposes. This is to enable PSTT to understand how teachers and schools/organisations use the activities and services we provide over a longer period, and to analyse which schools are working with us (e.g. in relation to geography or government data). We will anonymise such data when using it in reports or other documents.

If you consent separately to us doing so, we may also use your data to:

• Send you PSTT resources and/or information about our other events, activities and services

• Attribute your feedback on PSTT services/activities to you personally

The data about you (and your school/organisation if applicable) will be stored securely, on Microsoft SharePoint servers and/or on our Customer Relationship Management system. Data is protected by password and security systems, and its access is restricted to employees who require it for the purposes of organising or administering PSTT activities.

We will not share your or your school/organisation’s information with other organisations, or share the feedback you have provided on PSTT services/activities, unless you explicitly consent to this; or to comply with a legal or regulatory obligation in response to a request from a government or state body; or when other companies and individuals perform functions on our behalf. Such companies and individuals may include trusted online platforms such as Eventbrite (to book events) and MailChimp (to send emails), as well as third party contractors delivering services or activities on PSTT’s behalf.

We will delete your personal data on your request at any time, but we reserve the right to retain your details if we need this to complete our work with you (for example, if a service delivered to your school/organisation is not yet complete and we have no other contact person at the school/organisation, or if a chargeable service has not yet been paid for).